Overview

Permissions are used to control user access to various parts of your Jive instance. You can allow or restrict users or user groups from accessing administrative settings, Spaces, Blogs, Social Groups, other content, or even set custom permissions based on your requirements. After reviewing this article, you will be able to:

• Identify various permissions levels.
• Set up permissions.

 

Introduction

Jive comes with standard permission levels and allows you to create custom permission levels within a Place and other areas. Listed below are levels where permissions can be controlled.

• System Administration
• Spaces
• Blogs
• Social Groups
• Other content permissions

Description

System Administration

System Administration permission level controls which administrative features can be accessed by the users. Listed below are the standard System Administration permission levels that can be assigned as described in the Overview of System Administration permission levels document.

• Full Access
• Manage Community
• Manage System
• Moderate Content
• Manage Users
• Manage Group
• Manage News Stream
• Manage Support Center

Refer to the following resources for instructions on setting up and managing the System Administration permission:

• Setting up Administrative Permissions for User Groups
• System Administration Permission Levels
• Effect of System Administration Permissions on Access to Sections of Admin Console
• Managing System Administration Permissions

Note: Custom permissions cannot be set for the System Administration.

 

Spaces

Users (or user groups) can be assigned permissions to control their access to Spaces. The following standard Space permission levels can be assigned to individual users or user groups:

Permission	Access granted
Administer	Design the space layout, read and write all content types, delete (but not edit) comments, assign permissions to users and user groups, and delete the space.
Moderate	Read and write all content types and edit other user content.
Create	Read and write all content types.
Contribute	Comment on commentable content types and reply to questions and discussion threads.
View	View content.
Discuss	Read and write in discussions and questions, as well as contribute to all other content types.
No access	Only applicable when creating a user override. Use this to prevent access to a space, as it has no entitlements.

 

If you need to set custom permissions, you can first assign the standard permissions to the user or the user group and then set the desired permission overrides as described in the Creating User Overrides for Spaces.

For managing user or user groups permissions for Spaces, please review:

• Managing Space Permissions
• Inheriting Permissions in Spaces
• Standard Permission Levels for Spaces

Note: Custom Space permission levels can be created and assigned to users or User Groups. Spaces inherit permissions from their parent Space and can be customized.

You can also re-establish permission of the Space to follow it's parent's Space permission settings if the inheritance has been broken previously. Re-establishing inheritance removes any customizations made to permissions in the sub-space and in spaces that inherit from the sub-space.

 

Blogs

Permission settings are for global Blogs that are not posted with a particular Place. Global blogs include system Blogs (which tend to represent the community as a whole) while personal blogs represent a particular User.

You can only use the following standard permission levels for global Blog permissions: 

Permission	Access granted
View blog	View and read all public blog posts
Create blog	Create and manage a personal blog, and author blog posts in it
Comment	Leave comments on public blog posts

 

For managing user or user groups permissions for Blogs, please review:

• Managing Global Blog Permissions
• Setting up Global Blog Permissions for User Groups

 

Social Groups

Social Groups permissions define how users and user groups use Social Groups. Below are the standard Social Group permissions allowed in Jive:

Permission	Access granted
View Social Groups	See the group feature and read all visible social groups. This is a general visibility option for groups. It must be selected in order for users to choose Group from the New menu in the user interface.
Create Social Groups (public)	Create a new a public or members only social group.
Create Social Groups (private)	Create a new private or secret (also known as private unlisted) social group.
Manage Social Groups	Manage any social groups.
Create externally accessible Social Groups	Create private and secret (also known as private unlisted) social groups that are accessible to invited external contributors.

 

For managing permissions for Blogs, please review:

• Social Group Permission Levels
• Setting up Social Group Permissions for User Groups
• Managing Social Group Permissions

 

Other Content Permissions

Other content permissions enable global permissions for features that affect the application on a global level and are not limited by any place. These permissions enable people to create and interact with content that is displayed on the community home page or fine-tune what users can do with updates in their personal containers and videos that they upload into Projects, Spaces, or Groups.

Below are the steps to set Other content permission,

1. Go to Admin Console > Permission > Other Content Permissions.
2. Search and select the user or User Group.
3. Set the permission as required.

Review the following for more information regarding Home Page and other content permission management:

• Managing Other Content Permissions
• Setting up Other Content Permission Levels for User Groups
• Other Content Permission Levels
• Creating User Overrides for Other Content